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Insight
Home Insights Creative meeting and conference room ideas
Once a box with four walls, a table and a screen, the meeting room is now a canvas for connection, collaboration and culture. As businesses rethink how their spaces support people and performance, meeting and conference rooms are stepping into the spotlight.
Here’s how to rethink the meeting room and create spaces that work harder, smarter and more creatively for your teams.
Gone are the days of one size fits all. Today’s offices need a variety of spaces that suit the task at hand - whether it’s an impromptu catch up, a deep dive planning session or a big client pitch.
Instead of static rooms, we’re seeing a shift towards more agile, intentional design. This means zoning spaces by purpose, not just size. Small booths for quick calls, enclosed pods for focus time and large rooms with reconfigurable layouts - it's all about providing the right environment for the right moment.
It sounds simple, but variety matters. Not every conversation needs a twelve seater boardroom. Designing a range of meeting spaces - small rooms for one to one conversations, mid-sized rooms for team discussions and conference rooms for much larger gatherings - ensures each space is appropriately scaled for its intended use. This thoughtful approach enhances comfort, simplifies booking and improves overall space efficiency.
Technology should make meetings smoother, not more stressful. From smart booking systems and occupancy sensors to wireless screen sharing and noise cancelling mics, seamless tech integration is essential.
Consistency within the tech is also key. Whether you’re joining a call from HQ or a regional office, the tech setup should feel familiar and reliable. That’s what keeps meetings running - and people engaged.
True collaboration thrives in spaces that encourage movement, spontaneity and flexibility. Reconfigurable project rooms - equipped with modular furniture, writeable surfaces, standing tables and stackable stools - can quickly switch from team workshops to training sessions. Tiered seating and ergonomic options keep the space comfortable and inclusive, while breakout zones and mobile elements allow teams to interact dynamically as ideas develop. These are rooms designed to activate thinking - not just present it.
Not every meeting needs to happen around a table. Lounge-style settings with soft seating and warm lighting create a more relaxed environment that encourages honest conversation and creative thinking.
These are perfect for informal one to ones, mentoring sessions or a break from traditional meeting culture. Add in a coffee table, acoustic panels and a plant or two - and you’ve got a space that feels welcoming.
Some of the best ideas happen outside of the meeting room altogether. Alcoves, nooks, café spaces -when thoughtfully designed - can become valuable zones for quick catchups or creative chats.
By weaving informal meeting points throughout your workspace, you encourage natural interactions and reduce pressure on traditional rooms. It’s about giving people choice and making collaboration feel effortless.
If you’re looking for more ways to move beyond traditional meeting rooms, consider creating a space where the whole team can gather. Think bleachers, stepped seating or an open area that’s ready for town halls, team huddles or spontaneous group chats.
These kinds of spaces feel informal but still purposeful. No booking system, no closed doors - just a spot for all hands moments where people can connect, listen and feel part of something.
If your current setup isn’t sparking the kind of interaction you need, we can help you rethink the role of meeting rooms across your workplace. From strategy to design and build, we’re experts in creating environments that work for people - not just processes.
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